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Audit Committee

In accordance with the Education Act Ontario Regulation 361/10 Audit Committees, the St. Clair Catholic District School Board formed an Audit Committee in January 2011. The Audit Committee is comprised of two elected trustees (4 year term) and two external members (3 year term). The role of the Audit Committee is to assist the Board of Trustees in fulfilling its responsibilities related to governance and oversight.

The primary duties and responsibilities of the Audit Committee include:

  • Review the financial management of the Board and its financial reporting processes.
  • Review the overall effectiveness of the Board’s internal controls.
  • Review the performance and effectiveness of the Board’s internal auditors.
  • Review the independence and performance of the Board’s external auditors.
  • Review the effectiveness of the Board’s system for monitoring compliance with legislative requirements and with the Board’s policies and procedures.
  • Review and assess the Board’s policies with respect to risk management.

Minutes

2025 - 2026

AUDIT COMMITTEE MEETING MINUTES

Date: Tuesday November 25, 2025 - 3:00 P.M.
Via: Teams Meeting

Attendance:

Audit Committee Members:

  • John Van Heck
  • Linda Ward

Community Members:

  • Kelly Hill
  • Charlotte Beer

Administration & Others

  • Lisa Demers
  • Marcie Myers
  • Amy Park
  • Silvana Slavik
  • Katelyn Campbell

Regrets:

  • Kelly Hill

  1. Call to Order

    J. Van Heck

    Motion: 0-102-2025 (Charlotte Beer and Linda Ward) That the Audit Committee of the Board move into the Regular Committee Meeting of Tuesday November 25, 2025, at 3:00pm.Carried.

    1. Opening Prayer
    2. Land Acknowledgment
    3. Recording of Attendance
    4. Confirmation of Agenda

      Motion: 0-103-2025 (Linda Ward and Charlotte Beer) That the Agenda for the Regular Committee Meeting of Tuesday November 25, 2025, be approved as presented. Carried.

    5. Declaration of Conflict of Interest
    6. Confirmation of Minutes - Encl.

      Motion: 0-103-2025 (Charlotte Beer and Linda Ward) That the Minutes for the Regular Committee Meeting of Wednesday September 17, 2025, be approved as presented. Carried.

  2. Closed Session

    1. Resolve to Move into Closed Session at 3:03pm

      Motion: 0-104-2025 (Linda Ward and Charlotte Beer) That the Audit Committee of the Board move into the Closed Committee Meeting of Tuesday November 25, 2025. Carried.

    1. Return to Regular Session at 3:19pm

      Motion: 0-108-2025 (Linda Ward and Charlotte Beer) That the Audit Committee of the Board return to the Regular Committee Meeting of Tuesday November 25, 2025. Carried.

  3. Education Session

  4. Regular Session

    1. New Business (Regular Session)
      • Internal Audit - N/A
      • External Audit
        1. 2024-25 Independent Auditor’s Report - Encl. - Silvana Slavik

          Silvana Slavik presented the Independent Auditor’s Report, including the Management Report. Silvana discussed the audit at a glance, status of the audit, accounting practices, audit findings, internal control matters, unadjusted differences, adjusted differences, and other required communications.
          Silvana highlighted the letter of independence and their audit processes.
          Silvana and Marcie answered questions.

          Motion: 0-109-2025 (Linda Ward and Charloette Beer) That the Audit Committee of the Board recommends to the Board of Trustees for the St. Clair Catholic District School Board the approval of the Audited Financial Statements for the year ended August 31, 2025. Carried.

          Marcie Myers presented further details to Financial Statements, specific to the consolidated statement of financial position, notes to the Financial Statements, consolidated statement of operations, and accumulated surplus summary.

      • Other

        Motion: 0-110-2025 (Charlotte Beer and Linda Ward) That the Audit Committee of the Board postpone the motions regarding 2025-26 Elementary Class Size Compliance and 2024-25 Secondary Class Size Compliance to February 4, 2026. Carried.

        1. 2025-26 Elementary Class Size Compliance - Encl. - Amy Park

          Motion Postponed: That the Audit Committee of the Board receive the report: 2025-2026 Elementary Class Size Compliance, for information.

        2. 2024-25 Secondary Class Size Compliance - Encl. - Amy Park

          Motion Postponed: That the Audit Committee of the Board receive the report: 2024-2025 Secondary Class Size Compliance, for information.

    2. Information Items (Regular Session) - N/A

  5. Future Meeting Dates

    1. Future Committee Meeting Dates:
      • Wednesday February 4, 2026
      • Wednesday April 22, 2026
      • Wednesday June 10, 2026

  6. Adjournment

    1. Adjourment
      Motion: 0-112-2025 (Linda Ward and Charlotte Beer) That the Audit Committee of the Board Meeting of Tuesday November 25, 2025, adjourn at 3:59pm. Carried.

    2. Closing Prayer

AUDIT COMMITTEE MEETING MINUTES

Date: Wednesday September 17, 2025 - 3:00 P.M.
Via: Teams Meeting

Attendance:

Audit Committee Members:

  • John Van Heck
  • Linda Ward

Community Members:

  • Kelly Hill
  • Charlotte Beer

Administration & Others

  • Suk Bedi
  • Lisa Burden
  • Lisa Demers
  • Marcie Myers
  • Amy Park
  • Brad Sisson
  • Katelyn Campbell

Regrets:

  1. Call to Order

    J. Van Heck

    0-090-2025 (Kelly Hill and Charlotte Beer) That the Audit Committee of the Board move into the Regular Committee Meeting of Wednesday September 17, 2025, at 3:00pm.Carried.

    1. Opening Prayer
    2. Land Acknowledgment
    3. Recording of Attendance
    4. Confirmation of Agenda

      0-091-2025 (Linda Ward and Kelly Hill) That the Agenda for the Regular Committee Meeting of Wednesday September 17, 2025, be approved as presented. Carried.

    5. Declaration of Conflict of Interest
    6. Confirmation of Minutes - Encl.

      0-092-2025 (Charlotte Beer and Linda Ward) That the Minutes for the Regular Committee Meeting of Wednesday June 11, 2025, be approved as presented. Carried.

    7. Review Ontario Regulation 361/10 - Encl. - Amy Park

      Amy reviewed the Ontario Regulation 361/10, noting no changes.

    8. Election of Chair - Amy Park

      John Van Heck elected chair.

    9. Appointment of Secretary for Private Meetings - Chair

      Linda Ward appointed Secretary for Private Meetings.

    10. Review Committee Membership - Encl. - Amy Park

      Amy reviewed the Committee Membership report details, current Trustee membership and external membership, noting as of June 1, 2026, we will be seeking a new external member.

      0-093-2025 (Kelly Hill and Charlotte Beer) That the Audit Committee of the Board receive the 2025-26 Audit Committee Membership report for information. Carried.

    11. Regular and Closed Session Agenda Items - Encl. - Amy Park

      Amy reviewed the Regular and Closed Session Agenda Items report, noting no changes.

      0-094-2025 (Linda Ward and Kelly Hill) That the Audit Committee of the Board approve: Regular and Closed Session Agenda Items, for 2025-26. Carried.

  2. Closed Session

    1. Resolve to Move into Closed Session at 3:08pm

      0-095-2025 (Charlotte Beer and Kelly Hill) That the Audit Committee of the Board move into the Closed Committee Meeting of Wednesday September 17, 2025. Carried.

    1. Return to Regular Session at 3:41pm

      0-099-2025 (Charlotte Beer and Linda Ward) That the Audit Committee of the Board return to the Regular Committee Meeting of Wednesday September 17, 2025. Carried.

  3. Education Session

  4. Regular Session

    1. New Business (Regular Session)
      • Internal Audit - N/A
      • External Audit - N/A
      • Other

        1. 2024-25 Annual Audit Committee Report - Encl. - Amy Park
          Amy reviewed the 2024-25 Audit Committee Report.

          0-100-2025 (Kelly Hill and Charlotte Beer) That the Audit Committee of the Board approve the Audit Committee Report for the year ended August 31, 2025, and Annual Report to the Board of Trustees and Forwarded to the Ministry of Education for the year ended August 31, 2025, reports to be presented to the Board of Trustees. Carried.

    2. Information Items (Regular Session) - N/A

  5. Future Meeting Dates

    1. Future Committee Meeting Dates:
      • Tuesday November 11, 2025
      • Wednesday February 11, 2026
      • Wednesday April 22, 2026
      • Wednesday June 10, 2026

  6. Adjournment

    1. Adjourment

      0-101-2025 (Linda Ward and Kelly Hill) That the Audit Committee of the Board Meeting of Wednesday September 17, 2025, adjourn at 3:47pm. Carried.

    2. Closing Prayer