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Policy Vetting Committee

The Policy Vetting Committee supports the board by reviewing, updating, and recommending revisions to board policies and related procedures. The committee ensures that policies remain current with legislation, operational needs, and best practices. To ensure transparent and informed decision making, the committee work includes reviewing scheduled policy updates and considers input to prepare policy reports for trustees.

Agendas

2025 - 2026

POLICY VETTING COMMITTEE MEETING AGENDA

October 28, 2025 at 4:30 p.m.

Executive Meeting Room, Catholic Education Centre

  1. Welcome & Opening Prayer - B. Rumble
  2. Recording of Attendance
  3. Confirmation of Agenda

    Motion: That the Agenda for the Committee Meeting of Tuesday, October 28, 2025 be approved as presented.

  4. Confirmation of Minutes

    Motion: That the Minutes for the Committee Meeting of Tuesday, May 27, 2025 be approved as presented.

  5. Declaration of Conflict of Interest
  6. Policies to be Reviewed/Revised
    1. Sec. A Policy - Trustee Code of Conduct - L. Demers (encl.)
    2. Sec. A Policy - Procedural By-Laws - L. Demers (encl.)
  7. Next Meeting Date - TBD
  8. Adjournment

    Motion: That the Committee Meeting of Tuesday, October 28, 2025 adjourn at _____ p.m.

Minutes

2025 - 2026

POLICY VETTING COMMITTEE MEETING MINUTES

October 28, 2025 at 4:30 p.m.

Executive Meeting Room, Catholic Education Centre

  1. Welcome & Opening Prayer - D. Argenti
  2. Recording of Attendance – Trustee Brenda Rumble and Trustee Linda Ward sent regrets.
  3. Confirmation of Agenda

    Motion: (Mat Roop and Jennifer McCann) That the Agenda for the Committee Meeting of Tuesday, October 28, 2025 be approved as presented. Carried.

  4. Confirmation of Minutes

    Motion: (Mat Roop and Jennifer McCann) That the Minutes for the Committee Meeting of Tuesday, May 27, 2025 be approved as presented. Carried.

  5. Declaration of Conflict of Interest - Nil.
  6. Policies to be Reviewed/Revised
    1. Sec. A Policy - Trustee Code of Conduct - L. Demers (encl.)

      Committee has reviewed and approved the policy and procedure to be implemented and brought to the Board of final approval.

    2. Sec. A Policy - Procedural By-Laws - L. Demers (encl.)

      Committee has reviewed and approved the policy and procedure to be implemented and brought to the Board of final approval.

  7. Next Meeting Date - TBD
  8. Adjournment

    Motion: (Jennifer McCann and Mat Roop) That the Committee Meeting of Tuesday, October 28, 2025 adjourn at 5:01 p.m.