Meetings of The Board of Trustees for the 2025-2026 school year:

Stakeholders and members of the general public will have access to all public Board Meetings in person.

Board Agendas

2025 - 2026

REGULAR BOARD MEETING AGENDA

January 27, 2026 at 6:30 p.m.
Ursuline Boardroom, Catholic Education Centre

Call to Order

– J. Van Heck

Motion: That the St. Clair Catholic District School Board move into Committee of the Whole – Private Session

Motion: That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, January 27, 2026.
1. Land Acknowledgement
2. Opening Prayer - Father Chris Pietraszko
3. Recording of Attendance
  Trustees Jann Tooshkenig and Brenda Rumble are attending virtually.
  Student Trustee Katie Murphy sent her regrets.
4. Confirmation of Agenda
  Motion: That the Agenda for the Regular Board Meeting of Tuesday, January 27, 2026 be approved as presented.
5. Declaration of Conflict of Interest
6. Confirmation of Minutes
  Motion: That the Minutes for the
  Regular Board Meeting of Tuesday, November 11, 2025,
  Special Board Meeting of Tuesday, November 25, 2025, and
  Initial Board Meeting of Tuesday, December 2, 2025
  be approved as presented.
Delegations / Submissions / Educational Presentations

Good Shepherd Catholic School – J. Morrow
Reports
1. Report: 2024-2025 EQAO Results – J. Majeski (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: 2024-25 EQAO Results, for information.
2. Report: Vice Principal Leadership Pool Appointments – J. Duff (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Vice Principal Leadership Pool Appointments, for information.
3. Report: Trustee Membership on Board Committees - 2026 – L. Demers (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Trustee Membership on Board Committees - 2026, for information.
  
  Motion:That the St. Clair Catholic District School Board approve the appointment of Trustees to Board committees, as identified at the January 27, 2026 Board meeting.
Unfinished Business/Business Arising out of the Minutes
1. Items from Committee of the Whole – D. Argenti
  1. Discussion Items
  2. Action Items
2. Committee Reports
  1. Audit Committee – J. Van Heck (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Audit Committee meeting of September 17, 2025.
  2. Joint Health and Safety Committee – M. Roop (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Joint Health and Safety Committee meeting of June 13, 2025, and November 14, 2025.
  3. Indigenous Education Council Meeting – J. Tooshkenig (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Indigenous Education Council meeting of December 13, 2024.
  4. 11.4. Special Education Advisory Committee – J. McCann (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Special Education Advisory Committee meetings of October 20, 2025, and November 17, 2025.
New Business
Information Items
1. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
2. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
Future Business
1. Audit Committee Meeting – February 11, 2026
2. Catholic Faith Advisory Committee Meeting – February 25, 2026
3. Indigenous Education Advisory Committee Meeting – TBD
4. Joint Health & Safety Committee Meeting – February 13, 2026
5. Parent Involvement Committee Meeting – March 25, 2026
6. Policy Vetting Committee Meeting – February 24, 2026
7. Special Education Advisory Committee Meeting – February 09, 2026
8. Next Board Meeting
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates:
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m..
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m..
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m..
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m..
Adjournment
1. Adjournment
  Motion:That the St. Clair Catholic District School Board meeting of Tuesday, January 27, 2026 adjourn at _____ p.m.
2. Closing Prayer - Father Chris Pietraszko

INITIAL BOARD MEETING AGENDA

December 2, 2025 at 6:00 p.m.
Ursuline Boardroom, Catholic Education Centre

Call to Order

– L. Demers
1. Land Acknowledgement
2. Recording of Attendance
3. Comments by the Director of Education - L. Demers
4. Appointment of Scrutineers (Procedural By-Laws, Section 6.3) - L. Demers
5. Election of Chair of the Board for 2026 (Procedural By-Laws, Section 6.3) - L. Demers
6. Presentation of Gavel to Newly Elected Chair of the Board
7. Remarks of the Newly Elected Chair of the Board
8. Election of Vice Chair of the Board for 2026 (Procedural By-Laws, Section 6.5) - L. Demers
9. Remarks of the Newly Elected Vice Chair of the Board
10. Ballot Resolution (if required) - Chair
  Motion:
  Process for Appointment to Legislated and Standing Committees (Effective, January 2026) - L. Demers
  1. Audit Committee
  2. Catholic Faith Advisory Committee
  3. Indigenous Education Advisory Committee
  4. Joint Health and Safety Committee
  5. Parent Involvement Committee
  6. Policy Vetting Committee
  7. Special Education Advisory Committee
  8. St. Clair District Catholic Education Foundation
  9. Student Discipline Committee
  10. Supervised Alternative Learning for Excused Pupils Committee
Delegations / Submissions / Educational Presentations

Nil
Reports
1. Report: Director's Annual Report 2024-2025 - L. Demers (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Director's Annual Report 2024-2025, for information..
Future Business
1. Audit Committee Meeting - February 11, 2026
2. Catholic Faith Advisory Committee Meeting - February 25, 2026
3. Indigenous Education Advisory Committee Meeting - TBD
4. Joint Health & Safety Committee Meeting - December 12, 2025
5. Parent Involvement Committee Meeting - March 25, 2026
6. Policy Vetting Committee Meeting - TBD
7. Special Education Advisory Committee Meeting - January 19, 2026
8. Next Board Meeting
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion:That the St. Clair Catholic District School Board meeting of Tuesday, December 2, 2025 adjourn at _____ p.m.
2. Closing Prayer

SPECIAL BOARD MEETING AGENDA

November 25, 2025 at 4:15 p.m.
Microsoft Teams

Call to Order

J. Van Heck

Motion: That the St. Clair Catholic District School Board move into Committee of the Whole – Private Session

Motion: That the St. Clair Catholic District School Board resume the Special Board Meeting of Tuesday, November 25, 2025.
1. Land Acknowledgement
2. Opening Prayer - J. Van Heck
3. Recording of Attendance
4. Confirmation of Agenda
  Motion: That the Agenda for the Special Board Meeting of Tuesday, November 25, 2025 be approved as presented.
5. Declaration of Conflict of Interest
Delegations / Submissions / Educational Presentations

Nil.
Reports
1. Report: Audited Financial Statements - August 31, 2025 - A. Park (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Audited Financial Statements - August 31, 2025, for information.
  
  Motion: That the St. Clair Catholic District School Board approve the Audited Financial Statements for the year ended August 31, 2025.
2. Report: Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham - A. Park (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham, for information.
  
  Motion: That the St. Clair Catholic District School Board authorize the Director of Education and Associate Director - Corporate Services & Treasurer to proceed with the Municipality of Chatham-Kent offer for the sale of the former St. Ursula Catholic School, known as 426 Lacroix St., Chatham, ON.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: Nil.
2. Committee Reports: Nil.
New Business
Information Items
Future Business
1. Next Board Meeting
  - Tuesday, December 2, 2025, Inaugural Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion: That the St. Clair Catholic District School Board meeting of Tuesday, November 25, 2025 adjourn at _____ p.m.
2. Closing Prayer - J. Van Heck

Regular Board Meeting Agenda

November 11, 2025 at 6:30 p.m.
Ursuline Boardroom, Catholic Education Centre

Call to Order
- J. Van Heck
Motion: That the St. Clair Catholic District School Board move into Committee of the Whole - Private Session

Motion: That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, November 11, 2025.
1. Land Acknowledgement
2. Opening Prayer - Father Chris Pietraszko
3. Recording of Attendance
4. Confirmation of Agenda
  Motion: That the Agenda for the Regular Board Meeting of Tuesday, November 11, 2025 be approved as presented.
5. Declaration of Conflict of Interest
6. Confirmation of Minutes
  Motion: That the Minutes for the Regular Board Meeting of Tuesday, October 28, 2025 be approved as presented.
Delegations / Submissions / Educational Presentations

St. Angela Merici Catholic School - J. Morrow
Reports
1. Report: Trustee Attendance and Electronic Meetings - L. Demers (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Trustee Attendance and Electronic Meetings , for information
  
  Motion: That the St. Clair Catholic District School Board rescind Motion O-055-2005.
  
  Motion: That the St. Clair Catholic District School Board ratify the changes to. Sec. A - Procedural By-Laws, as required by O. Reg. 313/24, effective November 11, 2025.
2. Report: Math Achievement Action Plan Update - J. Majeski (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update , for information.
3. Report: Audited Financial Statements - August 31, 2025 - A. Park (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Audited Financial Statements - August 31, 2025 , for information.
  
  Motion: That the St. Clair Catholic District School Board approve the Audited Financial Statements for the year ended August 31, 2025.
4. Report: 2024-2025 Capital Project Update - A. Park (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: 2024-2025 Capital Project Update , for information.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole - D. Argenti
  1. Discussion Items
  2. Action Items
2. Committee Reports
  1. Policy Vetting Committee - B. Rumble (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Policy Vetting Committee meeting of May 27, 2025
New Business
Information Items
1. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
2. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
Future Business
1. Audit Committee Meeting - February 11, 2026
2. Catholic Faith Advisory Committee Meeting - November 26, 2025
3. Indigenous Education Advisory Committee Meeting - November 18, 2025
4. Joint Health & Safety Committee Meeting - December 12, 2025
5. Parent Involvement Committee Meeting - November 12, 2025
6. Policy Vetting Committee Meeting - TBD
7. Special Education Advisory Committee Meeting - November 17, 2025
8. Next Board Meeting
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
9. Future Board Meeting Dates
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion: That the St. Clair Catholic District School Board adjourn the Regular Board Meeting of Tuesday, November 11, 2025 at _____ p.m.
2. Closing Prayer - Father Chris Pietraszko

Regular Board Meeting Agenda

October 28, 2025 at 6:00 p.m.
Ursuline Boardroom, Catholic Education Centre

Call to Order
- J. Van Heck
1. Land Acknowledgement
2. Opening Prayer Father Chris Pietraszko
3. Recording of Attendance
4. Confirmation of Agenda
  Motion: That the Agenda for the Regular Board Meeting of Tuesday, October 28, 2025 be approved as presented.
5. Declaration of Conflict of Interest
6. Confirmation of Minutes
  Motion: That the Minutes for the Regular Board Meeting of Tuesday, September 23, 2025 be approved as presented.
Delegations / Submissions / Educational Presentations
1. Project SEARCH J. Morrow
2. St. Clair Action News Video
Reports
1. Report: Elementary Summer Learning July 2025 J. Majeski (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Elementary Summer Learning July 2025, for information.
2. Report: Secondary Summer Learning Summary C. Kehoe (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Secondary Summer Learning Summary, for information.
3. Report: 2024-2025 Annual Audit Committee Reports to the Board of Trustees A. Park (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: 2024-2025 Annual Audit Committee Reports to the Board of Trustees, for information.
4. Report: 2025-2026 Opening Enrolments A. Park (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: 2025-2026 Opening Enrolments, for information.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: Nil.
2. Committee Reports
  1. Parent Involvement Committee D. Argenti (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Parent Involvement Committee meetings of March 26, 2025 and April 30, 2025.
  2. Special Education Advisory Committee B. Rumble (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of September 15, 2025.
New Business
Information Items
1. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
2. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
Future Business
1. Audit Committee Meeting November 11, 2025
2. Catholic Faith Advisory Committee Meeting November 26, 2025
3. Indigenous Education Advisory Committee Meeting TBD
4. Joint Health & Safety Committee Meeting December 12, 2025
5. Parent Involvement Committee Meeting November 12, 2025
6. Policy Vetting Committee Meeting TBD
7. Special Education Advisory Committee Meeting November 17, 2025
8. Next Board Meeting
  - Tuesday, November 11, 2025, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Motion: That the St. Clair Catholic District School Board meeting of Tuesday, October 28, 2025 adjourn at _____ p.m.
2. Closing Prayer Father Chris Pietraszko

Regular Board Meeting Agenda

September 23, 2025 at 6:30 p.m.
Sacred Heart Catholic School, Sarnia

Call to Order

D. Argenti
1. Land Acknowledgement
2. Opening Prayer - Father Chris Pietraszko
3. Recording of Attendance
4. Confirmation of Agenda
  Motion: That the Agenda for the Regular Board Meeting of Tuesday, September 23, 2025 be approved as presented.
5. Declaration of Conflict of Interest
6. Confirmation of Minutes
  Motion: That the Minutes for the Regular Board Meeting of Tuesday, August 26, 2025 be approved as presented.
Delegations / Submissions / Educational Presentations
- Nil.
Reports
1. Report: Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026 - A. Park (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026 , for information.
2. Report: Ursuline College, Chatham Facility Condition Review - M. Myers (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Ursuline College, Chatham Facility Condition Review , for information.
3. Report: Pastoral Plan 2025-26: Anchored in Hope - M. Sawa (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Pastoral Plan 2025-26: Anchored in Hope ,for information.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: Nil.
2. Committee Reports
  1. Audit Committee - L. Ward (encl.)
    Motion: That the St. Clair Catholic District School Board receive the Minutes of the Audit Committee meeting of June 11, 2025.
  2. Special Education Advisory Committee - B. Rumble (encl.)
    Motion:That the St. Clair Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of June 16, 2025.
New Business
Information Items
1. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
2. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
Future Business
1. Audit Committee Meeting - November 11, 2025
2. Catholic Faith Advisory Committee Meeting - October 1, 2025
3. Indigenous Education Advisory Committee Meeting - TBD
4. Joint Health & Safety Committee Meeting - October 24, 2025
5. Parent Involvement Committee Meeting - October 15, 2025
6. Policy Vetting Committee Meeting - TBD
7. Special Education Advisory Committee Meeting - October 20, 2025
8. Next Board Meeting
  - Tuesday, October 28, 2025, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, November 11, 2025, Regular Board Meeting at 6:30 p.m.
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion: That the St. Clair Catholic District School Board meeting of Tuesday, September 23, 2025 adjourn at _____ p.m.
2. Closing Prayer - Father Chris Pietraszko

Regular Board Meeting Agenda

August 26, 2025 at 6:30 p.m.
Ursuline Boardroom, Catholic Education Centre

Call to Order

J. Van Heck

Motion: That the St. Clair Catholic District School Board move into Committee of the Whole - Private Session

Motion: That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, August 26, 2025.
1. Land Acknowledgement
2. Opening Prayer - Father Chris Pietraszko
3. Recording of Attendance
4. Confirmation of Agenda
  Motion: That the Agenda for the Regular Board Meeting of Tuesday, August 26,2025 be approved as presented.
5. Declaration of Conflict of Interest
6. Confirmation of Minutes
  Motion: That the Minutes for the Regular Board Meeting of Tuesday, June 17, 2025, the Minutes of the Special Board Meeting of Monday, July 14, 2025 and the Minutes of the Special Board Meeting of Friday, August 15, 2025 be approved as presented.
Delegations / Submissions / Educational Presentations

Action News Update Video
Reports
1. Verbal Report: Introduction and Welcome to Student Trustees - C. Kehoe (encl.)
2. Report: Math Achievement Action Plan Update - J. Majeski (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update , for information.
3. Report: Trustee Attendance for 2024-2025 - L. Demers (encl.)
  
  Motion: That the St. Clair Catholic District School Board receive the report: Trustee Attendance for 2024-2025 , for information.
4. Report: Borrowing Resolution to Meet Current Expenditures for 2025-2026 - A. Park (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Borrowing Resolution to Meet Current Expenditures for 2025-2026 , for information.
  
  Motion: That the St. Clair Catholic District School Board resolve that:
  1. That the Chair or Vice Chair and the Treasurer are authorized on behalf of the Board to borrow from time to time by way of promissory note, or overdraft, or bankers' acceptance from Canadian Imperial Bank of Commerce (“CIBC”) authorized for borrowing purposes in accordance with Section 243 of the Act a sum or sums not exceeding in the aggregate amount $10,000,000 to meet, until current revenue is collected, the current expenditures of the Board for the Period (including the amounts required for the purposes mentioned in Subsection 243(1) and 243(2) of the Act), and to give to CIBC promissory notes or bankers’ acceptances, as the case may be, sealed with the corporate seal of the Board and signed by any two of the Chair or Vice Chair and the Treasurer for the sums borrowed plus interest at a rate to be agreed upon from time to time with CIBC;
  2. The interest charged on all sums borrowed pursuant to this Resolution plus any related charges, is not to exceed the interest that would be payable at the prime lending rate of the chartered banks listed in Schedule 1 of the Bank Act (Canada) plus 100 basis points on the date of borrowing;
  3. The Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of the moneys collected or received in respect of the current revenues of the Board;
  4. The Treasurer is authorized and directed to deliver to CIBC from time to time upon request a statement showing (a) the total amount of unpaid previous borrowings of the Board for current expenditures together with debt charges, if any, and (b) the uncollected balance of the estimated revenues for the current year or, where the estimates have not been adopted, the estimated revenues of the previous year less any current revenue already collected.
5. Report: Borrowing Resolution for Interim Financing of Construction Projects - A. Park (encl.)
  Motion: That the St. Clair Catholic District School Board receive the report: Borrowing Resolution for Interim Financing of Construction Projects , for information.
  
  Motion: That the St. Clair Catholic District School Board resolve that:
  1. The Director of Education & Secretary and the Associate Director & Treasurer of the Board are authorized on behalf of the Board to borrow up to $6,406,922 for the temporary funding of School Condition Improvements, from the Canadian Imperial Bank of Commerce, variable rate interest payable monthly, and principal repayment in total upon receipt of permanent financing.
  2. The Director of Education & Secretary and the Associate Director & Treasurer are authorized for and on behalf of the Board to execute and deliver all such other documents and to do such other acts and things as may be necessary to facilitate this borrowing.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole - D. Argenti
  1. Discussion Items
  2. Action Items
2. Committee Reports
  1. Joint Health & Safety Committee Meeting - M. Roop (encl.)
    Motion: Catholic District School Board receive the Minutes of the Joint Health & Safety Committee meeting of April 11, 2025
  2. Special Education Advisory Committee Meeting - B. Rumble (encl.)
    Motion: Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of May 12, 2025
New Business
Information Items
- Nil
Future Business
1. Audit Committee Meeting - TBD
2. Catholic Faith Advisory Committee Meeting - TBD
3. Indigenous Education Advisory Committee Meeting - TBD
4. Joint Health & Safety Committee Meeting - TBD
5. Parent Involvement Committee Meeting - TBD
6. Policy Vetting Committee Meeting - TBD
7. Special Education Advisory Committee Meeting - TBD
8. Next Board Meeting
  - Tuesday, September 23, 2025, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, October 28, 2025, Regular Board Meeting at 6:30 p.m.
  - Tuesday, November 11, 2025, Regular Board Meeting at 6:30 p.m.
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion: That the St. Clair Catholic District School Board meeting of Tuesday, August 26, 2025 adjourn at _____ p.m.
2. Closing Prayer - Father Chris Pietraszko

Board Minutes

2025 - 2026

Special Board Meeting Minutes

November 25, 2025 at 4:15 p.m.
Microsoft Teams

Attendees

Trustees

John Van Heck
Jennifer McCann
David Argenti
Linda Ward
Brenda Rumble
Mat Roop
Jann Tooshkenig

Resource

Lisa Demers

Administration

Amy Park
Jamie Majeski
Chris Kehoe
Jen Morrow
James Duff

Recording Secretary

Nadine Kroner

Call to Order

J. Van Heck called the meeting to order at 4:15 p.m.

Motion O-161-2025: (Mat Roop and Linda Ward) That the St. Clair Catholic District School Board move into Committee of the Whole – Private SessionCarried.

Motion O-162-2025: (Mat Roop and Jennifer McCann) That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, November 25, 2025. Carried.
1. Land Acknowledgement
2. Opening Prayer – J. Van Heck
3. Recording of Attendance – Trustee Jann Tooshkenig sent her regrets.
4. Confirmation of Agenda
  Motion O-163-2025: (David Argenti and Linda Ward) That the Agenda for the Regular Board Meeting of Tuesday, November 25, 2025 be approved as presentedCarried.
5. Declaration of Conflict of Interest – Nil.
Delegations / Submissions / Educational Presentations

Nil
Reports
1. Report: Audited Financial Statements – August 31, 2025 - A. Park (encl.)
  Motion O-164-2025: (Mat Roop and Jennifer McCann) That the St. Clair Catholic District School Board receive the report: Audited Financial Statements – August 31, 2025 , for information. Carried..
  
  Motion O-165-2025: (Jennifer McCann and David Argenti) That the St. Clair Catholic District School Board approve the Audited Financial Statements for the year ended August 31, 2025. . Carried..
2. Report: Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham - A. Park (encl.)
  Motion O-166-2025: (Mat Roop and David Argenti) That the St. Clair Catholic District School Board receive the report: Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham , for information. Carried..
  
  Motion O-167-2025: (Jennifer McCann and Linda Ward) That the St. Clair Catholic District School Board authorize the Director of Education and Associate Director – Corporate Services & Treasurer to proceed with the Municipality of Chatham-Kent offer for the sale of the former St. Ursula Catholic School, known as 426 Lacroix St., Chatham, ON. Carried..
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: – Nil.
2. Committee Reports – Nil.
New Business
Information Items
Future Business
1. Next Board Meeting
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m..
Adjournment
1. Adjournment
  Motion O-168-2025: (Mat Roop and Linda Ward) That the St. Clair Catholic District School Board meeting of Tuesday, November 25, 2025 adjourn at 4:25 p.m. Carried.
2. Closing Prayer – J. Van Heck

Regular Board Meeting Minutes

November 11, 2025 at 6:30 p.m.
Ursuline Boardroom, Catholic Education Centre

Attendees

Trustees

John Van Heck
Jennifer McCann
David Argenti
Linda Ward
Brenda Rumble
Mat Roop
Jann Tooshkenig

Resource

Lisa Demers

Administration

Amy Park
Jamie Majeski
Chris Kehoe
Jen Morrow
James Duff

Board Chaplain

Father Chris Pietraszko

Student Trustees

Cristian Suffi
Katie Murphy

Recording Secretary

Nadine Kroner

Call to Order

J. Van Heck called the meeting to order at 6:30 p.m.

Motion O-150-2025: (Brenda Rumble and Jennifer McCann) That the St. Clair Catholic District School Board move into Committee of the Whole – Private Session Carried.

Motion O-151-2025: (Mat Roop and Jennifer McCann) That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, November 11, 2025 Carried.
1. Land Acknowledgement
2. Opening Prayer – Father Chris Pietraszko
3. Recording of Attendance – Trustee Linda Ward attended virtually. Student Trustee Cristian Suffi sent his regrets.
4. Confirmation of Agenda
  Motion O-152-2025: (Mat Roop and Jennifer McCann) That the Agenda for the Regular Board Meeting of Tuesday, November 11, 2025 be approved as amended. Carried.
5. Declaration of Conflict of Interest – Nil.
6. Confirmation of Minutes
  Motion O-153-2025: (Jann Tooshkenig and Brenda Rumble) That the Minutes for the Regular Board Meeting of Tuesday, October 28, 2025 be approved as presented.
  Carried.
Delegations / Submissions / Educational Presentations

St. Angela Merici Catholic School – J. Morrow
Reports
1. Report: Trustee Attendance and Electronic Meetings – L. Demers (encl.)
  
  Motion O-154-2025: (Brenda Rumble & Jennifer McCann) That the St. Clair Catholic District School Board receive the report: Trustee Attendance and Electronic Meetings , for information. Carried..
  
  Motion O-155-2025: (Jann Tooshkenig and David Argenti) That the St. Clair Catholic District School Board rescind Motion O-055-2005.. Carried..
  
  Motion O-156-2025: (Jennifer McCann and Mat Roop That the St. Clair Catholic District School Board ratify the changes to. Sec. A – Procedural By-Laws, as required by O. Reg. 313/24, effective November 11, 2025. Carried.
2. Report: Math Achievement Action Plan Update – J. Majeski (encl.)
  Motion O-157-2025: (Brenda Rumble and David Agenti) That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update, , for information. Carried..
3. Report: Audited Financial Statements – August 31, 2025 - A. Park (encl.) - deferred
4. Report: 2024-2025 Capital Project Update – A. Park (encl.)
  Motion O-158-2025: (Mat Roop and Brenda Rumble) That the St. Clair Catholic District School Board receive the report: 2024-2025 Capital Project Update , for information. Carried..
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: – Nil.
2. Committee Reports
  1. Policy Vetting Committee – B. Rumble (encl.)
    Motion O-159-2025: (Brenda Rumble & Jann McCann) That the St. Clair Catholic District School Board receive the Minutes of the Policy Vetting Committee meeting of May 27, 2025 Carried..
New Business
Information Items
1. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
2. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
Future Business
1. Audit Committee Meeting – February 11, 2025
2. Catholic Faith Advisory Committee Meeting – November 26, 2025
3. Indigenous Education Advisory Committee Meeting – TBD
4. Joint Health & Safety Committee Meeting – December 12, 2025
5. Parent Involvement Committee Meeting – November 12, 2025
6. Policy Vetting Committee Meeting – TBD
7. Special Education Advisory Committee Meeting – November 17, 2025
8. Next Board Meeting
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m..
9. Future Board Meeting Dates
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion O-160-2025: (Jennifer McCann and Mat Roop) That the St. Clair Catholic District School Board meeting of Tuesday, November 11, 2025 adjourn at 7:30 p.m. Carried.
2. Closing Prayer – Father Chris Pietraszko

Regular Board Meeting Minutes

October 28, 2025 at 6:00 p.m.
Ursuline Boardroom, Catholic Education Centre

Attendees

Trustees

John Van Heck
Jennifer McCann
David Argenti
Linda Ward
Brenda Rumble
Mat Roop
Jann Tooshkenig

Resource

Lisa Demers

Administration

Amy Park
Jamie Majeski
Chris Kehoe
Jen Morrow
James Duff

Board Chaplain

Father Chris Pietraszko

Student Trustees

Cristian Suffi
Katie Murphy

Recording Secretary

Morgan Stallaert

Call to Order

J. Van Heck called the meeting to order at 6:02 p.m.
1. Land Acknowledgement
2. Opening Prayer – Father Chris Pietraszko
3. Recording of Attendance – Trustee Linda Ward sent her regrets. Trustee Brenda Rumble arrived at 6:08 p.m.
4. Confirmation of Agenda
  Motion O-141-2025: (Jennifer McCann and Jann Tooshkenig)
  That the Agenda for the Regular Board Meeting of Tuesday, October 28, 2025 be approved as presented
  Carried.
5. Declaration of Conflict of Interest – Nil.
6. Confirmation of Minutes
  Motion O-142-2025: (Mat Roop and David Argenti)
  That the Minutes for the Regular Board Meeting of Tuesday, September 23, 2025 be approved as presented.
  Carried.
Delegations / Submissions / Educational Presentations

a) Project SEARCH – J. Morrow
b) St. Clair Action News Video
Reports
1. Report: Elementary Summer Learning July 2025 – J. Majeski (encl.)
  
  Motion O-143-2025: (Jennifer McCann and Jann Tooshkenig)
  That the St. Clair Catholic District School Board receive the report: Elementary Summer Learning July 2025 , for information.
  Carried..
2. Report: Secondary Summer Learning Summary – C. Kehoe (encl.)
  
  Motion O-144-2025: (Brenda Rumble and Mat Roop)
  That the St. Clair Catholic District School Board receive the report: Secondary Summer Learning Summary , for information.
  Carried..
3. Report: 2024-2025 Annual Audit Committee Reports to the Board of Trustees – A. Park (encl.)
  
  Motion O-145-2025: (Jennifer McCann and Jann Toshkenig)
  That the St. Clair Catholic District School Board receive the report: 2024-2025 Annual Audit Committee Reports to the Board of Trustees , for information.
  Carried..
4. Report: 2025-2026 Opening Enrolments – A. Park (encl.)
  
  Motion O-146-2025: (Mat Roop and Brenda Rumble)
  That the St. Clair Catholic District School Board receive the report: 2025-2026 Opening Enrolments , for information.
  Carried..
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: – Nil.
2. Committee Reports
  1. Parent Involvement Committee – D. Argenti (encl.)
    Motion O-147-2025: (David Argenti and Brenda Rumble)
    Catholic District School Board receive the Minutes of the Parent Involvement Committee meetings of March 26, 2025 and April 30, 2025
    Carried..
  2. Special Education Advisory Committee – B. Rumble (encl.)
    Motion O-148-2025: (Brenda Rumble and Mat Roop)
    Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of September 15, 2025
    Carried..
New Business
Information Items
1. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
2. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
Future Business
1. Audit Committee Meeting – November 11, 2025
2. Catholic Faith Advisory Committee Meeting – November 26, 2025
3. Indigenous Education Advisory Committee Meeting – TBD
4. Joint Health & Safety Committee Meeting – December 12, 2025
5. Parent Involvement Committee Meeting – November 12, 2025
6. Policy Vetting Committee Meeting – TBD
7. Special Education Advisory Committee Meeting – November 17, 2025
8. Next Board Meeting
  - Tuesday, November 11, 2025, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Adjournment
  Motion O-149-2025: (David Argenti and Brenda Rumble)
  Meeting adjourned at 7:34 p.m.
  Carried.
2. Closing Prayer – Father Chris Pietraszko

Regular Board Meeting Minutes

September 23, 2025 at 6:30 p.m
Sacred Heart Catholic School, Sarnia

Attendees

Trustees

John Van Heck
Jennifer McCann
David Argenti
Linda Ward
Brenda Rumble
Mat Roop
Jann Tooshkenig

Resource

Lisa Demers

Administration

Amy Park
Jen Morrow
Chris Kehoe
Leah Cabral
James Duff
Michelle Sawa
Jamie Majeski

Board Chaplain

Father Chris Pietraszko

Student Trustees

Cristian Suffi
Katie Murphy

Recording Secretary

Morgan Stallaert

Call to Order

D. Argenti called the meeting to order at 6:31 p.m.
1. Land Acknowledgement
2. Opening Prayer – Father Chris Pietraszko
3. Recording of Attendance – Chair of Board John Van Heck sent his regrets.
4. Confirmation of Agenda
  Motion O-133-2025 (Jennifer McCann, Brenda Rumble)
  That the Agenda for the Regular Board Meeting of Tuesday, September 23, 2025 be approved as presented
  Carried.
5. Declaration of Conflict of Interest - Nil.
6. Confirmation of Minutes
  Motion O-134-2025 (Mat Roop, Jann Tooshkenig)
  That the Minutes for the Regular Board Meeting of Tuesday, August 26, 2025 be approved as presented.
  Carried.
Delegations / Submissions / Educational Presentations

None.
Reports
1. Report: Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026 – A. Park (encl.)
  
  Motion O-135-2025: (Jennifer McCann and Brenda Rumble)
  That the St. Clair Catholic District School Board receive the report: Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026 , for information.
  Carried.
2. Report: Ursuline College, Chatham Facility Condition Review – M. Myers (encl.)
  
  Motion O-136-2025: (Mat Roop and Linda Ward)
  That the St. Clair Catholic District School Board receive the report: Ursuline College, Chatham Facility Condition Review , for information.
  Carried.
3. Report: Pastoral Plan 2025-26: Anchored in Hope – L. Demers (encl.)
  
  Motion O-137-2025: (Mat Roop and Brenda Rumble)
  That the St. Clair Catholic District School Board receive the report: Pastoral Plan 2025-26: Anchored in Hope , for information.
  Carried.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: Nil.
2. Committee Reports
  1. Audit Committee – L. Ward (encl.)
    Motion O-138-2025: (Linda Ward and Jennifer McCann)
    Catholic District School Board receive the Minutes of the Audit Committee meeting of June 11, 2025.
    Carried.
  2. Special Education Advisory Committee – B. Rumble (encl.)
    Motion O-139-2025: (Brenda Rumble and Jennifer McCann)
    That the St. Clair Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of June 16, 2025.
    Carried.
New Business

None.
Information Items
1. From Student Trustee Katie Murphy (St. Patrick’s Catholic High School) (encl.)
2. From Student Trustee Cristian Suffi (Ursuline College Chatham) (encl.)
Future Business
1. Audit Committee – November 11, 2025
2. Catholic Faith Advisory Committee – October 1, 2025
3. Indigenous Education Advisory Committee – TBD
4. Joint Health & Safety Committee – October 24, 2025
5. Parent Involvement Committee – October 15, 2025
6. Policy Vetting Committee – TBD
7. Special Education Advisory Committee – October 20, 2025
8. Next Board Meeting
  - Tuesday, October 28, 2025 at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, November 11, 2025 – Regular Board Meeting
  - Tuesday, December 2, 2025 – Initial Board Meeting (6:00 p.m.)
  - Tuesday, January 27, 2026 – Regular Board Meeting
  - Tuesday, February 24, 2026 – Regular Board Meeting
  - Tuesday, March 31, 2026 – Regular Board Meeting
  - Tuesday, April 28, 2026 – Regular Board Meeting
  - Tuesday, May 26, 2026 – Regular Board Meeting
  - Tuesday, June 16, 2026 – Regular Board Meeting
Adjournment
1. Adjournment
  Motion O-140-2025 (Brenda Rumble, Mat Roop)
  Meeting adjourned at 7:53
  Carried.
2. Closing Prayer – Father Chris Pietraszko

Regular Board Meeting Minutes

August 26, 2025 at 6:30 p.m.
Ursuline Boardroom, Catholic Education Centre

Attendees

Trustees

John Van Heck
Jennifer McCann
David Argenti
Linda Ward
Brenda Rumble
Mat Roop
Jann Tooshkenig

Resource

Lisa Demers

Administration

Amy Park
Jen Morrow
Chris Kehoe
Leah Cabral
James Duff
Michelle Sawa
Jamie Majeski

Board Chaplain

Father Chris Pietraszko

Student Trustees

Cristian Suffi
Katie Murphy

Recording Secretary

Morgan Stallaert

Call to Order

J. Van Heck called the meeting to order at 6:00 p.m.

Motion O-119-2025: (Jann Tooshkenig and Mat Roop) That the St. Clair Catholic District School Board admit Tony Prizio, Manager – Risk & Supply Chain to the Committee of the Whole – Private Session Meeting of Tuesday, August 26, 2025, as required under Procedural By-Law Sec. 7.6.3. Carried

Motion O-120-2025: (Mat Roop and Linda Ward) That the St. Clair Catholic District School Board move into Committee of the Whole – Private Session. Carried

Motion O-121-2025: (Linda Ward and Jennifer McCann) That the St. Clair Catholic District School Board resume the Regular Board Meeting of Tuesday, August 26, 2025. Carried
1. Land Acknowledgement
2. Opening Prayer – Father Chris Pietraszko
3. Recording of Attendance – Vice Chair David Argenti sent his regrets. Trustee Brenda Rumble attended virtually.
4. Confirmation of Agenda
  Motion O-122-2025: (Mat Roop and Jennifer McCann)
  That the Agenda for the Regular Board Meeting of Tuesday, August 26, 2025 be approved as presented.
  Carried.
5. Declaration of Conflict of Interest – Nil.
6. Confirmation of Minutes
  Motion O-123-2025: (Jennifer McCann and Jann Tooshkenig)
  That the Minutes for the Regular Board Meeting of Tuesday, June 17, 2025, the Minutes of the Special Board Meeting of Monday, July 14, 2025 and the Minutes of the Special Board Meeting of Friday, August 15, 2025 be approved as presented.
  Carried.
Delegations / Submissions / Educational Presentations

Action News Update Video
Reports
1. Verbal Report: Introduction and Welcome to Student Trustees – C. Kehoe (encl.)
2. Report: Math Achievement Action Plan Update – J. Majeski (encl.)
  
  Motion O-124-2025: (Brenda Rumble and Linda Ward)
  That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update , for information.
  Carried..
3. Report: Trustee Attendance for 2024-2025 – L. Demers (encl.)
  
  Motion O-125-2025: (Mat Roop and Jennifer McCann)
  That the St. Clair Catholic District School Board receive the report: Trustee Attendance for 2024-2025 , for information.
  Carried..
4. Report: Borrowing Resolution to Meet Current Expenditures for 2025-2026 – A. Park (encl.)
  
  Motion O-126-2025: (Mat Roop and Jennifer McCann)
  That the St. Clair Catholic District School Board receive the report: Borrowing Resolution to Meet Current Expenditures for 2025-2026 , for information.
  Carried..
  
  Motion O-127-2025: (Linda Ward and Jann Tooshkenig)
  That the St. Clair Catholic District School Board resolve that:
  1. That the Chair or Vice Chair and the Treasurer are authorized on behalf of the Board to borrow from time to time by way of promissory note, or overdraft, or bankers’ acceptance from Canadian Imperial Bank of Commerce (“CIBC”) authorized for borrowing purposes in accordance with Section 243 of the Act a sum or sums not exceeding in the aggregate amount $10,000,000 to meet, until current revenue is collected, the current expenditures of the Board for the Period (including the amounts required for the purposes mentioned in Subsection 243(1) and 243(2) of the Act), and to give to CIBC promissory notes or bankers’ acceptances, as the case may be, sealed with the corporate seal of the Board and signed by any two of the Chair or Vice Chair and the Treasurer for the sums borrowed plus interest at a rate to be agreed upon from time to time with CIBC;
  2. The interest charged on all sums borrowed pursuant to this Resolution plus any related charges, is not to exceed the interest that would be payable at the prime lending rate of the chartered banks listed in Schedule 1 of the Bank Act (Canada) plus 100 basis points on the date of borrowing;
  3. The Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of the moneys collected or received in respect of the current revenues of the Board;
  4. The Treasurer is authorized and directed to deliver to CIBC from time to time upon request a statement showing (a) the total amount of unpaid previous borrowings of the Board for current expenditures together with debt charges, if any, and (b) the uncollected balance of the estimated revenues for the current year or, where the estimates have not been adopted, the estimated revenues of the previous year less any current revenue already collected.
  Carried.
5. Report: Borrowing Resolution for Interim Financing of Construction Projects – A. Park (encl.)
  
  Motion O-128-2025: (Jennifer McCann and Mat Roop)
  That the St. Clair Catholic District School Board receive the report: Borrowing Resolution for Interim Financing of Construction Projects , for information.
  Carried..
  
  Motion O-129-2025: (Jann Tooshkenig and Jennifer McCann)
  That the St. Clair Catholic District School Board resolve that:
  1. The Director of Education & Secretary and the Associate Director & Treasurer of the Board are authorized on behalf of the Board to borrow up to $6,406,922 for the temporary funding of School Condition Improvements, from the Canadian Imperial Bank of Commerce, variable rate interest payable monthly, and principal repayment in total upon receipt of permanent financing.
  2. The Director of Education & Secretary and the Associate Director & Treasurer are authorized for and on behalf of the Board to execute and deliver all such other documents and to do such other acts and things as may be necessary to facilitate this borrowing.
  Carried.
Unfinished Business/Business Arising Out of the Minutes
1. Items from Committee of the Whole: J. Van Heck
  1. Discussion Items – J. Van Heck reported that property matters were discussed at the August 26, 2025 Committee of the Whole In-Camera meeting.
  2. Action Items – Nil.
2. Committee Reports
  1. Joint Health & Safety Committee – M. Roop (encl.)
    Motion O-130-2025: (Mat Roop and Jennifer McCann)
    Catholic District School Board receive the Minutes of the Joint Health & Safety Committee meeting of April 11, 2025
    Carried..
  2. Special Education Advisory Committee – B. Rumble (encl.)
    Motion O-131-2025: (Brenda Rumble and Jennifer McCann)
    Catholic District School Board receive the Minutes of the Special Education Advisory Committee meeting of May 12, 2025
    Carried..
New Business
Information Items
Future Business
1. Audit Committee Meeting – September 17, 2025
2. Catholic Faith Advisory Committee Meeting – October 1, 2025
3. Indigenous Education Advisory Committee Meeting – TBD
4. Joint Health & Safety Committee Meeting – October 24, 2025
5. Parent Involvement Committee Meeting – October 15, 2025
6. Policy Vetting Committee Meeting – February 24, 2026
7. Special Education Advisory Committee Meeting – September 15, 2025
8. Next Board Meeting
  - Tuesday, September 23, 2025, Regular Board Meeting at 6:30 p.m.
9. Future Board Meeting Dates
  - Tuesday, October 28, 2025, Regular Board Meeting at 6:30 p.m.
  - Tuesday, November 11, 2025, Regular Board Meeting at 6:30 p.m.
  - Tuesday, December 2, 2025, Initial Board Meeting at 6:00 p.m.
  - Tuesday, January 27, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, February 24, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, March 31, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, April 28, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, May 26, 2026, Regular Board Meeting at 6:30 p.m.
  - Tuesday, June 16, 2026, Regular Board Meeting at 6:30 p.m.
Adjournment
1. Motion O-132-2025: (Mat Roop and Jennifer McCann)
  Meeting adjourned at 7:11 p.m.
  Carried.
2. Closing Prayer – Father Chris Pietraszko

Board Reports

2025 - 2026

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Date:

December 2, 2025

Prepared by:

Lisa Demers, Director of Education

Subject:

Director’s Annual Report - 2024-2025

Background

The Education Act S283(3) requires that the Director of Education submit a report of Board programs and activities annually to the Board of Trustees and to the Minister of Education

This is my very first Director's Annual Report, and it is my honour and privilege to present it to the Board. This report documents a year in the life of St. Clair Catholic, as told through the great work of our students and staff. It is a story of tremendous student achievement in our classrooms and on the courts and playing fields; inspiring social justice initiatives, as we live our faith by serving those in our communities who need a little help; and warm, welcoming, safe and inclusive spaces in our schools across the district, where all students can learn and thrive.

The report is organized through the four priorities, as set out in the Board's Strategic Plan: Learning & Innovation; Faith & Wellbeing; Partnerships; and Catholic Citizenship. There are also sections of the report which are dedicated to other central pillars, which reflect the Board's values. These include the many milestones that have been celebrated by staff and students throughout the year; and a final section which recognizes the Board's commitment to the ethical and responsible stewardship of our resources.

I hope as you read through the pages of this report, you will recognize, as I do, that we have much to be thankful for at St. Clair Catholic. We are blessed with dedicated and faith-filled staff, who are committed to leading our students through a discovery of learning and deepening their faith. We have an inventory of first-rate school facilities, either brand new or recently renovated and modernized, which are the envy of the province. And we have supportive families and parishes, who together with our Board of Trustees and senior administration, are devoted to the mission of Catholic education and strive every day to help our students to be their best and to live their calling as disciples of Christ.

The Director's Annual Report 2024-2025 is indeed a great news report. I am proud to share it with the Board of Trustees, our students and staff, our families, our parishes and community partners and other publicly funded school boards across the province.

The report will now be posted to the Board website and forwarded to the Minister of Education.

Recommendations

That the St. Clair Catholic District School Board receive the report: Director's Annual Report 2024-2025, for information.

Report to Board of Trustees

Lisa Demers, Director of Education

Date:

November 25, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer

Subject:

Audited Financial Statements - August 31, 2025

Background

The annual audit of the Board's financial statements was recently completed by the Board's auditors, BDO Canada LLP. The financial statements and auditors' report were presented to the Audit Committee of the Board at a meeting held just prior to this board meeting.

Ontario Regulation 361/10 - Audit Committees, notes the following duties of an Audit Committee related to the board's financial reporting process:

To review with the Director of Education, a senior business official and the external auditor the board's financial statements, with regard to the following:
1. Relevant accounting and reporting practices and issues.
2. Complex or unusual financial and commercial transactions of the board.
3. Material judgments and accounting estimates of the board.
4. Any departures from the accounting principles published from time to time by the Canadian Institute of Chartered Accountants that are applicable to the board.
To review with the Director of Education, a senior business official and the external auditor, before the results of an annual external audit are submitted to the board,
1. the results of the annual external audit,
2. any difficulties encountered in the course of the external auditor's work, including any restrictions or limitations on the scope of the external auditor's work or on the external auditor's access to required information,
3. any significant changes the external auditor made to the audit plan in response to issues that were identified during the audit, and
4. any significant disagreements between the external auditor and the Director of Education or a senior business official and how those disagreements were resolved.
To review the board's annual financial statements and consider whether they are complete, are consistent with any information known to the audit committee members and reflect accounting principles applicable to the board.
To recommend, if the audit committee considers it appropriate to do so, that the board approve the annual audited financial statements.
To review with the Director of Education, a senior business official and the external auditor all matters that the external auditor is required to communicate to the audit committee under generally accepted auditing standards.
To review with the external auditor material written communications between the external auditor and the Director of Education or a senior business official.
To ask the external auditor about whether the financial statements of the board's reporting entities, if any, have been consolidated with the board's financial statements.
To ask the external auditor about any other relevant issues.

The Audit Committee has fulfilled its duties and has recommended to the Board of Trustees approval of the Audited Financial Statements for the year ended August 31, 2025.

Senior administration has completed the Ministry of Education financial statement grant package and will meet the submission deadline of November 15, 2025. The Board is in compliance with Ministry reporting and accountability requirements.

Recommendations

That the St. Clair Catholic District School Board receive the report: Audited Financial Statements - August 31, 2025, for information.

That the St. Clair Catholic District School Board approve the Audited Financial Statements for the year ended August 31, 2025.

Report to Board of Trustees

Lisa Demers, Director of Education

Date:

November 25, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer
Tony Prizio, Manager - Risk & Supply Chain Management

Subject:

Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham

Background

A Report to the Board of Trustees, Declaration of Surplus Property and Property Disposal Process, was presented on April 30, 2024. At this time, the Board of Trustees approved a motion that declared St. Ursula Catholic School, 426 Lacroix St., Chatham surplus to the needs of the Board.

As part of this declaration, staff initiated the disposition process in accordance with Regulation 374/23 of the Education Act, and the Ministry of Education was duly notified of the declaration. 

On July 14, 2025, the Board received notice from the Ministry, that St. Ursula Catholic School - 426 Lacroix St. Chatham, pursuant to subparagraph 1 of subsection 5(1) of Ontario Reg. 374/23 and at the recommendation of the Ministry of Municipal Affairs and Housing (MMAH), the property must be offered to the Municipality of Chatham-Kent (the municipality), if the board intends to dispose of the property under clause 1(1)(a) of O. Reg. 374/23. The regulation requires that the property be sold at fair market value.

On September 29, 2025, the Municipality presented an offer for the acquisition of St. Ursula Catholic School, initiating the negotiation process. On November 7, 2025, the Board received a $1,699,999 offer from the Municipality of Chatham-Kent. That same day, the Board's legal counsel confirmed the Agreement of Purchase and Sale to be valid.

Recommendations

That the St. Clair Catholic District School Board receive the report: Sale of Former St. Ursula Catholic School, 426 Lacroix St. Chatham,, for information.

That the St. Clair Catholic District School Board authorize the Director of Education and Associate Director - Corporate Services & Treasurer to proceed with the Municipality of Chatham-Kent offer for the sale of the former St. Ursula Catholic School, known as 426 Lacroix St., Chatham, ON.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 9

Date:

November 11, 2025

Prepared by:

Lisa Demers, Director of Education

Subject:

Trustee Attendance and Electronic Meetings

Background

At the March 29, 2005 Regular Board Meeting, trustees approved Motion O-055-2005, which required a public report on trustee attendance at all Regular Board Meetings, trustee workshops and assigned committee meetings. It has since been the practice of the Board to provide the report annually in September. Effective September 1, 2025, the requirement for annual attendance reports is no longer necessary. Ontario Regulation 313/24 (amending O. Reg. 463/97) sets out new rules for trustee attendance and participation in meetings electronically. The changes are captured in revisions to both Sec. A - Trustee Code of Conduct (Procedures) at Sec. 1.5 through 1.5.7 and Sec. A - Procedural By-Laws (Procedures) at Sec. 8.9 through 8.9.6.

As the terms and intent of Motion O-055-2005 are made redundant due to the provisions of O. Reg. 313/24, a motion to rescind is in order.

The changes to Sec. A - Procedural By-Laws (Procedures) require ratification by the Board of Trustees. The revisions are captured in the document attached to this report, for information.

The changes set out in O. Reg. 313/24 also require a revision to Sec. A Procedures - Trustee Code of Conduct. The changes are included in the document, which is attached to this report for information.

The changes were presented to the Policy Vetting Committee on October 28, 2025 and are now recommended to the full Board for adoption.

Recommendations

Motion: That the St. Clair Catholic District School Board receive the report: Trustee Attendance and Electronic Meetings, for information.

Motion: That the St. Clair Catholic District School Board rescind Motion O-055-2005

Motion: That the St. Clair Catholic District School Board ratify the changes to Sec. A - Procedural By-Laws,, as required by O. Reg. 313/24, effective November 11, 2025.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 8

Date:

November 11, 2025

Prepared by:

Jamie Majeski, Assistant Superintendent - Board Math Lead

Subject:

Math Achievement Action Plan Initial Report

Background

The Math Achievement Action Plan (MAAP) is in its third year of implementation. This report is the initial report that will be submitted to the Ministry of Education. The report is similar to the first two years with some minor changes which will be discussed below.

Changes for 2025-26

The priority school report and the priority schools and grade bands remain unchanged for 2025- 26. They are listed below with their math facilitator:

Janice Prangley

Holy Family - Grade 6
St. Anne - Blenheim - Grade 6
St. Elizabeth - Grade 3
St. Teresa of Calcutta - Grades 3 & 6

Rob Harding

Gregory Hogan - Grades 3 & 6
Holy Trinity - Grade 3 & 6
St. Matthew - Grades 3 & 6

In school support in these schools is a mix of whole group lessons modelled and co-taught, as well as small group instruction. With some additional funding, we are able to include some occasional teachers on our team for 2 days a week during small group instruction rounds of in school support. These teachers are Paul Cogghe and Lori Barbato, both recent retirees from St. Clair Catholic.

The overall priority actions are also unchanged for this year, but the ministry math team asked us to focus the focus for this year. As part of this change, we are no longer asked to select at least one priority action at each of the board, school and classroom levels for each priority action, but a minimum of one in each priority action. As a math team, we decided to choose 2 from each priority action with associated key performance indicators.

Priority Actions and Appendices

Appendix A highlights the priority actions that we have chosen to focus on this year. As before, any priority action selected requires a key performance indicator. This year, the math team has decided to focus on student perceptions, confidence and achievement as the focus, where possible.

Appendix B includes the ministry key performance indicators (report card achievement, attendance and student confidence) as well as the priority school report and the all schools report. It should be noted that the baseline data for report card achievement and attendance is from the term 2 last year as required by the ministry. These students are currently in grades 4 and 7. Student confidence data is for students in grades 3 and 6 this year.

The priority actions for St. Clair Catholic and associated key performance indicator initial baseline data was collected by the math team using student survey and internal assessments in order to measure growth. Analytics from the math scope and sequence and number of professional development sessions (includes classroom visits and PLCs) were also included

The All Schools report includes responses to a series of questions listed below:

How has your board ensured consistent implementation of the curriculum and the use of high impact instructional and assessment practices, and what evidence demonstrates the impact on student outcomes in all schools?
What specific areas of mathematical content knowledge for teaching have been prioritized across your board, and how have you used student data to inform these efforts?
How has assessment data informed changes to make interventions and instructional planning more relevant and responsive? What student achievement evidence demonstrates the success of these changes?
How have student digital tools been used to understand current student levels and provide responsive instructional support for students?
How has the analysis of disproportionality indices in your board's Student Achievement Plan informed your Math Achievement Action Plan?
What strategies are in use in all schools in your board for improving the math achievement of students with special education needs including those with curriculum modifications and what evidence demonstrates the success of these strategies and their impact on student outcomes?

Other Actions for 2025-26

In addition to the items in the ministry report, there are many actions that the math team is also planning for this year:

Continue with Math School Visits which are focused on data, classroom visits and priority actions chosen by schools;
Math EQAO achievement data from grades 3, 6, & 9 to inform areas of focus;
Continuing to support the use of our digital math tool, KnowledgeHook;
Continuing in-class support from math facilitators in priority schools;
The introduction of beginning, middle and end of year math assessments in priority schools to measure student learning (shared with all schools);
Math PLCs with teachers from UCC and St. Patrick’s;
Scaling up of math PLCs in all priority schools;
Continue to support new teachers in utilizing board math resources;
Changes to the grade 10 math and Kindergarten curriculum.

Recommendations

That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update, for information.

Appendices

Appendix A: Math Achievement Action Plan - Priority Actions

Appendix B: St. Clair Catholic Math Achievement Action Plan Ministry Report

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 9

Date:

November 11, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer

Subject:

Audited Financial Statements - August 31, 2025

Background

The annual audit of the Board's financial statements was recently completed by the Board's auditors, BDO Canada LLP. The financial statements and auditors' report were presented to the Audit Committee of the Board at a meeting held just prior to this board meeting.

Ontario Regulation 361/10 - Audit Committees, notes the following duties of an Audit Committee related to the board's financial reporting process:

To review with the Director of Education, a senior business official and the external auditor the board's financial statements, with regard to the following:
1. Relevant accounting and reporting practices and issues.
2. Complex or unusual financial and commercial transactions of the board.
3. Material judgments and accounting estimates of the board.
4. Any departures from the accounting principles published from time to time by the Canadian Institute of Chartered Accountants that are applicable to the board.
To review with the Director of Education, a senior business official and the external auditor, before the results of an annual external audit are submitted to the board,
1. the results of the annual external audit,
2. any difficulties encountered in the course of the external auditor's work, including any restrictions or limitations on the scope of the external auditor's work or on the external auditor's access to required information,
3. any significant changes the external auditor made to the audit plan in response to issues that were identified during the audit, and
4. any significant disagreements between the external auditor and the Director of Education or a senior business official and how those disagreements were resolved.
To review the board's annual financial statements and consider whether they are complete, are consistent with any information known to the audit committee members and reflect accounting principles applicable to the board.
To review with the Director of Education, a senior business official and the external auditor all matters that the external auditor is required to communicate to the audit committee under generally accepted auditing standards.
To review with the external auditor material written communications between the external auditor and the Director of Education or a senior business official.
To ask the external auditor about whether the financial statements of the board's reporting entities, if any, have been consolidated with the board's financial statements.
o ask the external auditor about any other relevant issues.

The Audit Committee has fulfilled its duties and has recommended to the Board of Trustees approval of the Audited Financial Statements for the year ended August 31, 2025.

Senior administration has completed the Ministry of Education financial statement grant package and will meet the submission deadline of November 15, 2025. The Board is in compliance with Ministry reporting and accountability requirements.

Recommendations

That the St. Clair Catholic District School Board receive the report: : Audited Financial Statements - August 31/ 2025, for information.

That the St. Clair Catholic District School Board approve the Audited Financial Statements for the year ended August 31, 2025

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 10

Date:

November 11, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer
Rachel Chortos, Manager - Facility Services

Subject:

2025-25 Capital Project Update

Background

The purpose of this report is to update the Board of Trustees on the approved capital projects.

On March 25, 2025, the Board of Trustees approved a total spend of $2,590,000 for the 2024-25 school year capital projects.

On May 13, 2025, the Board of Trustees approved a revised project budget of $972,807 for the renovation of the gymnasium at St. Patrick's High School in Sarnia.

On June 17, 2025, the Board of Trustees were informed that the St. Anne Blenheim and St. Elizabeth projects, as well as the planned walking path at Sacred Heart in Sarnia were cancelled after further review of the capital budgets and in consideration of the rising costs of projects versus the approved budget.

Appendix A - Table 1: 2024-25 Capital Projects by Project Type presents an update on the status and budget of the projects approved March 25 and May 13.

In addition to the approved projects, approximately 20 capital projects with budgets falling beneath the Sec. B Policy - Purchasing approval requirements were completed in 2024-25, with forecasted budgets totalling $767,500. Appendix A - Table 2: 2024-25 Additional Capital Projects by Project Type presents the additional capital projects for information.

Recommendations

That the St. Clair Catholic District School Board receive the report: 2024-25 Capital Project Update, for information.

Appendices

Appendix A: 2024-25 Capital Projects by Project Type

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Date:

October 28, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer

Subject:

2025-2026 Opening Enrolments

Background

This report provides an overview of 2025-2026 opening enrolments. Compliance with average class size requirements will be reported to the Board's Audit Committee.

2025-2026 Elementary Enrolment

Opening enrolment by grade for each elementary school at September 15, 2025 is provided in Appendix A. This report compares each school’s total enrolment to the previous year's October 31st total enrolment. Elementary enrolment increased by 73 pupils. With a projected growth during budget planning of 6,618 pupils, elementary enrolment missed projected growth by 67 pupils, however enrolment has grown by 31 pupils since September 15. Growth in enrolment occurred in all divisions except intermediate, with the largest growth in Grades 4-6.

School Year	FDK	Grade 1-3	Grade 4-6	Grade 7-8	Overall
2025-2026	1314	1900	1981	1365	6551
2024-2025	1291	1889	1937	1361	6478
Difference	+23	+11	+44	-5	+73

2025-2026 Secondary Enrolment

Appendix B reflects the opening enrolment by grade for each secondary school at September 12, 2025. This report compares each school’s total enrolment to the previous year’s October 31st total enrolment. Secondary enrolment increased 193 pupils. Secondary enrolment typically declines throughout the year and will likely decrease by a few students before October 31, 2025.

School Year	9	10	11	12	Overall
2025-2026	766	776	721	745	3008
2024-2025	766	720	599	730	2815
Difference	0	+56	+122	+15	+193

Recommendations

That the St. Clair Catholic District School Board receive the report: 2025-2026 Opening Enrolments, for information.

That the St. Clair Catholic District School Board approve the 2025-2026 Opening Enrolments

Appendices

2025-2026 ENROLMENT BY GRADE ELEMENTARY

2025-2026 ENROLMENT BY GRADE SECONDARY

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 8

Date:

October 28, 2025

Prepared by:

Chris Kehoe, Superintendent of Education

Subject:

Secondary Summer Learning Summary

Background

Each summer, St. Clair Catholic District School Board offers a variety of online eLearning courses for our secondary students. During July 2025, 11 summer eLearning courses were offered by SCCDSB staff. There was a total of 393 students enrolled in these courses.

In addition, 3 Travel for Credit courses were offered. There was 1 English and 1 French Civics and Careers, with a total of 43 students who participated. These students were all SCCDSB students from St. Patrick’s and UCC. During the last week of July 2025, they travelled to Ottawa, Montréal and New York. The third course was a Grade 12 English course, with 27 students, who travelled to England during the last week of July 2025. There were 6 SCCDSB students, and 21 Out of Board students. Summer Co-op was offered both North and South, with 64 students participating. Summer Co-op is a 2-credit course for students.

Michael Giroux and Ryan Hare each acted as Secondary Summer Learning Principals over the four weeks and Courtney Mellow was the TELT. We wish to thank our OECTA partners for their commitment to our ongoing summer learning opportunities.

Recommendations

That the St. Clair Catholic District School Board receive the report: Secondary Summer Learning Summary, for information.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Date:

October 28, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer

Subject:

2024-2025 Annual Audit Committee Reports to the Board of Trustees

Background

Ontario Regulation 361/10, Section 15, of the Education Act requires an audit committee of a board to submit two reports to the Board of Trustees each fiscal year.

Detailed Annual Report

Every year, no later than November 30th, the audit committee will present a Detailed Annual Report to the Board of Trustees, covering the prior fiscal year. The report will include:

The annual or multi-year internal audit plan, including planned internal audits on enrolment;
A description of any changes made to the internal audit plan(s);
A list of the work performed by internal audit during the period, together with a list of the work the auditor expected to perform during the period;
A summary of risks identified, and findings made by internal audit;
A summary of the work performed by the committee for the year;
The audit committee's assessment of the board's progress on addressing any internal or external audit findings and recommendations;
A summary of the matters addressed by the committee at its meetings;
The attendance record of audit committee members; and
Other matters that the audit committee considers relevant (e.g. fraud, special mandates and assignments, specialist involvement, etc.).

Ministry Report

Every year, no later than November 30th, the audit committee will present a Ministry Report to the Board of Trustees which will be submitted to the Ministry of Education no later than January 15th. The intent of the reporting is twofold:

A list of the work performed by the internal auditors in the fiscal year provides a report to the Ministry on the use of the internal audit funding allocation;
A list of planned enrolment audits for upcoming fiscal years allows better coordination of enrolment audits performed by the Ministry and the regional internal audit teams.

The Annual Audit Committee Reports for the year ended August 31, 2025 are attached.

Recommendations

That the St. Clair Catholic District School Board receive the report: 2024-2025 Annual Audit Committee Reports to the Board of Trustees, for information.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 7

Date:

September 23, 2025

Prepared by:

Amy Park, Associate Director - Corporate Services & Treasurer
Marcie Myers, Manager - Financial Services

Subject:

Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026

Background

In March 2015, the Ministry of Education introduced Community Planning and Partnership requirements for all school boards. As a result, each year St. Clair Catholic includes on the agenda of one of its Regular Board Meetings a Community Planning and Partnership Meeting.

As part of this new provincial mandate, school boards are required to invite to the meeting our community partner organizations, which includes municipal governments, child welfare agencies, public health, colleges, universities and coterminous school boards. Invitations to 34 organizations, as set out in Sec. B Policy and Procedures - Student Accommodation and Boundary Review, were sent from the Director's office on September 9, 2025. We welcome representatives from those organizations who have chosen to attend.

All usual aspects and Procedural By-Laws for our Regular Board Meetings will remain in place for this meeting. Our invited guests will have an opportunity to learn the details of the Board’s Long-Term Capital Plan (LTCP) as it is presented to Trustees. At any point following this meeting community partner organizations are welcome to send questions, concerns and comments to my attention.

In addition, our community partners were invited to submit to the Board any information which they believe may be relevant to the LTCP (i.e., local population projections, growth trends, community needs, etc.). The deadline for submissions was September 16, 2025.

The Long-Term Capital Plan (LTCP) 2024-2028 provides:

Background information with respect to SCCDSB's long-term capital needs and accommodation strategy;
A framework for decision making regarding SCCDSB facilities.

The LTCP 2024-2028 continues to provide direction related to accommodations and capital expenditures. In September of 2029, a full update of the LTCP is scheduled.

This report provides an update to specific data and information included in the LTCP 2024-2028:

Enrolment Trends
Facility Conditions
Accommodation Strategy and Schedule

Enrolment Trends

Appendix 1 provides updated elementary and secondary enrolment projections up to the year 2034.

Appendix 2 provides updated elementary and secondary school capacity utilization.

Facility Conditions

Appendix 3 provides updated school facility data by school in alphabetical order. Appendix 4 provides the same information by FCI. The Capital Branch of the Ministry has confirmed that the assessed FCI is the figure used by the Ministry when determining funding approvals, therefore, administration has determined that capital planning, which is dependent on funding approvals, will align to the use of this same FCI.

Appendix 5 provides updated classroom inventory, including both surplus classrooms as well as closed classrooms.

Appendix 6 provides school gross floor area and total play area per pupil.

Accommodation Strategy and Schedule

Appendix 7 provides a summary of the actions taken in 2024-2025 along with the updated 2025-2026 and 2026-2027 accommodation strategy. The schedule outlines the following:

Accommodation reviews
Boundary reviews
Grade reorganizations
Business case development for Ministry funding applications
New school construction/additions
Portable allocations
Land purchases
Disposal of properties

Recommendations

That the St. Clair Catholic District School Board receive the report: Community Planning and Partnership Meeting & Long-Term Capital Plan Update 2025-2026, for information.

Appendices

Appendix 1: Enrolment Projections

Appendix 2: School Capacity Utilization

Appendix 3: School Facility Data

Appendix 4: Facility Condition Index (FCI)

Appendix 5: Classroom Inventory

Appendix 6: Gross Floor Area and Play Area per Pupil

Appendix 7: Accommodation Strategy and Schedule

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Date:

September 23, 2025

Prepared by:

Marcie Myers, Manager – Financial Services

Subject:

Ursuline College, Chatham Facility Condition Review

Background

St. Clair Catholic District School Board began capital planning for Ursuline College, Chatham (UCC) in September 2019 and has submitted for a newly constructed UCC replacement school in the past four rounds of Capital Priorities Applications. A summary of the history of the Board’s Capital Priorities applications for UCC can be found in Appendix A. The business cases outlined the facility’s accessibility and building condition challenges.

Capital Priorities funding is the primary source of funding available for school boards to construct new schools, additions or major renovations. School boards receive annual School Renewal and School Condition Improvement funding to address ongoing renewal needs within existing school buildings. In 2025-26, school boards also received capital funding to address building accessibility needs.

The Financial Accountability Office of Ontario performed a review of school buildings in Ontario. The report “Ontario School Boards: School Building Condition, Student Capacity and Capital Budgeting” was released in December 2024 stating that the estimated cost to address Ontario’s building infrastructure backlog and maintain schools is $21.7 billion over the next 10 years. This, combined with $9.8 billion required to address accommodation pressures, is $12.7 billion shy of the $18.7 billion available for school buildings over the next 10 years. Provincially, there is a capital funding shortfall to address facility renewal and accessibility needs, which SCCDSB is experiencing as well.

UCC was last assessed in 2020 with $11 million in renewal needs. This does not include accessibility needs which are estimated at $5 million. The Board’s annual capital funding is not sufficient to address the capital needs at UCC while still maintaining the remaining schools in the district. Based on the feedback received from the Ministry of Education and the Board's experience over the past four rounds of Capital Priorities applications, SCCDSB will not be submitting a business case and capital funding application in the 2025-26 Capital Priorities Program.

Over the upcoming school year, the Board will be undergoing a review of UCC, not only of the renewal needs and facility condition, but focusing the significant accessibility challenges that exist within the current building and developing a plan to address these accessibility challenges. Input will be gathered from students and staff at UCC, as well as other internal and external partners that may be affected by the Board’s decision regarding the future of UCC’s building as one that will provide optimal learning environments for all students. After consulting with participants, the results of this review as well as the recommendations for the future of UCC will be presented to the Board of Trustees.

Recommendations

That the St. Clair Catholic District School Board receive the report: Ursuline College, Chatham Facility Condition Review, for information.

Appendices

Appendix A: History of UCC Capital Business Case Submissions

Submission Date	Submission Summary	Submission Results
September 2019	Began discussions with Ministry staff in 2016. Funding requested for a New UCC Replacement School	Business case was rejected. Feedback from Ministry of Education to explore options to remain in the existing facility.
May 2021	Two options presented: Newly constructed school Retrofit of existing UCC facility Funding requested for a New UCC Replacement School	Business case was rejected. Feedback from Ministry of Education to revise option to remain in the existing facility and submit as a second application for UCC.
February 2022	Two options presented: Newly constructed school Retrofit of existing UCC facility Two funding applications submitted with priorities assigned as follows: Newly constructed school Retrofit of existing UCC facility	Both business cases were rejected. Based on submission results and feedback from the Ministry, UCC’s business case will never meet the Ministry’s minimum Return on Investment (ROI) of 2.5% or higher (not possible for a one-for-one replacement). The Capital Priorities program is not designed for non-consolidation projects or projects that are based on facility condition, accessibility and programming.
October 2023	One option presented and funding application submitted for a newly constructed school.	Business case was rejected. Feeback from the Ministry was consistent with previous rounds. 2023-24 Capital Priorities prioritized business cases addressing accommodation pressures.
September 2024	One option presented and funding application submitted for a newly constructed school.	Business case was rejected. Feeback from the Ministry was consistent with previous rounds. 2024-25 Capital Priorities prioritized business cases addressing accommodation pressures.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Date:

September 23, 2025

Prepared by:

Lisa Demers, Director of Education

Subject:

Pastoral Plan 2025-26: Anchored in Hope

Background

Each year, the St. Clair Catholic District School Board renews its commitment to the faith formation of students and staff through a system-wide Pastoral Plan. Rooted in Catholic tradition, the plan affirms our mission to nurture Christ-centered learning communities of faith, anchored in hope and love.

Developed collaboratively with the Catholic Faith Advisory Committee, the System Chaplaincy Lead, and the Catholic Elementary Curriculum Consultant, the 2025–2026 Pastoral Plan is grounded in the scriptural theme:

"We have this hope, a sure and steadfast anchor of the soul." (Hebrews 6:19)

This year’s theme, Anchored in Hope, calls us to place our trust in Jesus Christ and to live out our Catholic faith with confidence, resilience, and compassion. It is an invitation to recognize hope as a sacred anchor in our lives—offering stability in uncertain times and purpose in our journey together as a Catholic community.

Emphasizing the Ontario Catholic School Graduate Expectations

The 2025–2026 Pastoral Plan is deeply aligned with the Ontario Catholic School Graduate Expectations (OCSGEs), which articulate the vision of the learner we strive to form—rooted in faith and prepared to shape a better world.

Each month of the school year will focus on one of the OCSGEs, allowing students and staff to explore and embody these expectations in meaningful, faith-filled ways. Paired with scripture and guided by Gospel values, these monthly themes will shape school-wide activities, prayer, curriculum connections, and community outreach.

Strengthening Our Catholic Learning Community

The 2025–2026 Pastoral Plan continues to support key areas of Catholic education:

Ongoing use of Growing in Faith, Growing in Christ for K–8 religious instruction
A visible and active Catholic identity across all aspects of school life
Purposeful integration of the Ontario Catholic School Graduate Expectations
Strengthened partnerships with families and parishes through open communication

Together, these elements foster a culture of faith, inclusion, and service in our schools.

Recommendations

That the St. Clair Catholic District School Board receive the report: Pastoral Plan 2025-26: Anchored in Hope, for information.

Appendices

2025-26 Pastoral Plan

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 9

Date:

August 26, 2025

Prepared by:

Lisa Demers, Director of Education

Subject:

Trustee Attendance for 2024-2025

Background

At the March 29, 2005 Regular Board Meeting trustees approved a motion that requires a public report be provided in September for each year to report on trustee attendance at all Regular Board Meetings, Trustee Workshops and assigned committee meetings.

Committee appointments for 2024 are:

Audit Committee

John Van Heck

Linda Ward

Catholic Faith Advisory Committee (CFAC)

Jann Tooshkenig

Discipline Committee

David Argenti

Jann Tooshkenig

Jennifer McCann

Mat Roop

Brenda Rumble

John Van Heck

Linda Ward

Indigenous Education Committee

Jann Tooshkenig

Joint Health and Safety Committee

Mat Roop

King’s University College Partnership

Linda Ward

Parent Involvement Committee (PIC)

David Argenti

Policy Vetting Committee

Brenda Rumble

Mat Roop

Jennifer McCann

Special Education Advisory Committee (SEAC)

Brenda Rumble

Jennifer McCann

St. Clair District Catholic Education Foundation

David Argenti

John Van Heck

Linda Ward

Supervised Alternative Learning Committee (SAL)

Jennifer McCann

Committee appointments for 2025 are:

Audit Committee

John Van Heck

Linda Ward

Catholic Faith Advisory Committee (CFAC)

Jann Tooshkenig

Discipline Committee

David Argenti

Jann Tooshkenig

Jennifer McCann

Mat Roop

Brenda Rumble

John Van Heck

Linda Ward

Indigenous Education Committee

Jann Tooshkenig

Joint Health and Safety Committee

Mat Roop

Parent Involvement Committee (PIC)

David Argenti

Policy Vetting Committee

Brenda Rumble

David Argenti

Jennifer McCann

Linda Ward

Mat Roop

Special Education Advisory Committee (SEAC)

Brenda Rumble

Jennifer McCann

St. Clair District Catholic Education Foundation

David Argenti

John Van Heck

Linda Ward

Supervised Alternative Learning Committee (SAL)

Jennifer McCann

The attached chart summarizes trustee attendance for the 2024-2025 school year for Regular Board Meetings, Committee of the Whole Private Session Meetings, Initial Board Meeting, Trustee Workshops and all assigned standing committee meetings.

Recommendations

That the St. Clair Catholic District School Board receive the report: Trustee Attendance for 2024-2025, for information.

Appendices

Appendix A: Trustee Attendance Data

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 8

Date:

August 26, 2025

Prepared by:

Jamie Majeski, Assistant Superintendent – Board Math Lead

Subject:

Math Achievement Action Plan Update

Background

The Math Achievement Action Plan (MAAP) that was reported to the Board of Trustees on June 17, 2025 did not include report card achievement or attendance data for priority schools as the data was not available until the end of the school year. This report will give an update to final data that was submitted to the Ministry of Education.

Board Math Plan Data Update

There are 3 provincial Key Performance Indicators that are being updated in this report:

Indicator #1 - Number of students who progressed in their level of achievement on math report cards.

Indicator #2 - Monitoring the levels of achievement of students supported through curriculum modifications on math report cards.

Indicator #3 - Number of students whose individual attendance rate in math class is equal to or greater than 90 percent.

This data is summarized in the updated Appendix B from the MAAP presented in June. Updated data is highlighted in yellow:

Recommendations

That the St. Clair Catholic District School Board receive the report: Math Achievement Action Plan Update, for information.

Appendices

Appendix B: Updated MAAP Achievement

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 10

Date:

August 26, 2025

Prepared by:

Amy Park, Associate Director – Corporate Services & Treasurer

Subject:

Borrowing Resolution to Meet Current Expenditures for 2025-2026

Background

In accordance with Subsection 243(1) of the Education Act (R.S.O. 1990) (the “Act”), the Board considers it necessary to borrow the amount of up to Ten Million Dollars ($10,000,000) to meet, until current revenue is received, the current expenditures of the Board for the period commencing on September 1, 2025 and ending on August 31, 2026 (the “Period”).

Pursuant to Subsection 243(3) of the Act, the total amount borrowed pursuant to this Resolution together with the total of any similar borrowings and any accrued interest on those borrowings is not to exceed the unreceived balance of the estimated revenues of the Board for the Period.

The amount borrowed for current expenditures is within the Board's Debt and Financial Obligation Limit as established by the Ministry of Education from time to time.

Recommendations

That the St. Clair Catholic District School Board receive the report: Borrowing Resolution to Meet Current Expenditures for 2025-2026, for information.

That the St. Clair Catholic District School Board resolves that:

The Chair or Vice Chair and the Treasurer are authorized on behalf of the Board to borrow from time to time by way of promissory note, or overdraft, or bankers' acceptance from Canadian Imperial Bank of Commerce (“CIBC”) authorized for borrowing purposes in accordance with Section 243 of the Act a sum or sums not exceeding in the aggregate amount $10,000,000 to meet, until current revenue is collected, the current expenditures of the Board for the Period (including the amounts required for the purposes mentioned in Subsection 243(1) and 243(2) of the Act), and to give to CIBC promissory notes or bankers' acceptances, as the case may be, sealed with the corporate seal of the Board and signed by any two of the Chair or Vice Chair and the Treasurer for the sums borrowed plus interest at a rate to be agreed upon from time to time with CIBC;
The interest charged on all sums borrowed pursuant to this Resolution plus any related charges, is not to exceed the interest that would be payable at the prime lending rate of the chartered banks listed in Schedule 1 of the Bank Act (Canada) plus 100 basis points on the date of borrowing;
The Treasurer is authorized and directed to apply in payment of all sums borrowed plus interest, all of the moneys collected or received in respect of the current revenues of the Board;
The Treasurer is authorized and directed to deliver to CIBC from time to time upon request a statement showing (a) the total amount of unpaid previous borrowings of the Board for current expenditures together with debt charges, if any, and (b) the uncollected balance of the estimated revenues for the current year or, where the estimates have not been adopted, the estimated revenues of the previous year less any current revenue already collected.

REPORT TO BOARD OF TRUSTEES

Lisa Demers, Director of Education

Enclosure 11

Date:

August 26, 2025

Prepared by:

Amy Park, Associate Director – Corporate Services & Treasurer

Subject:

Borrowing Resolution for Interim Financing of Construction Projects

Background

Where necessary the Board is responsible for obtaining interim financing for capital project expenditures. Capital funding is provided by transfer payments subsequent to actual expenditures being reported to and approved by the Ministry of Education.

The Board has approached the Canadian Imperial Bank of Commerce (CIBC) requesting capital loans that would be drawn upon as required to meet cash flow needs. The total cost below is within the Board’s Debt and Financial Obligation Limit as established by the Ministry of Education.

School Condition Improvement
Various capital projects - $6,406,922

The Ministry of Education has not adjusted funding for external borrowing and the Board’s borrowing rate continues to be above the Ministry of Education’s funded external borrowing rate, according to the most recent budget package.

Recommendations

That the St. Clair Catholic District School Board receive the report: Borrowing Resolution for Interim Financing of Construction Projects, for information.

That the St. Clair Catholic District School Board resolves that:

The Director of Education & Secretary and the Associate Director & Treasurer of the Board are authorized on behalf of the Board to borrow up to $6,406,922 for the temporary funding of School Condition Improvements, from the Canadian Imperial Bank of Commerce, variable rate interest payable monthly, and principal repayable in total upon receipt of permanent financing.
The Director of Education & Secretary and the Associate Director & Treasurer are authorized for and on behalf of the Board to execute and deliver all such other documents and to do such other acts and things as may be necessary to facilitate this borrowing.

Board Meetings

Meetings of The Board of Trustees for the 2025-2026 school year:

Board Agendas

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising out of the Minutes

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Future Business

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Board Minutes

Attendees

Trustees

Resource

Administration

Recording Secretary

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items

Future Business

Adjournment

Attendees

Trustees

Resource

Administration

Board Chaplain

Student Trustees

Recording Secretary

Call to Order

Delegations / Submissions / Educational Presentations

Reports

Unfinished Business/Business Arising Out of the Minutes

New Business

Information Items